Generating Reports And Key Metrics

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Periodical reports help keep a team informed on how their business critical services are doing. Developers, DevOps/SRE teams, and their managers can be productive with automated reports reliably delivering insights without requiring everyone to sign in the portal. Such reports can also help identify gradual increases in latencies, load or failure rates that may not trigger any alert rules.

The metrics used in this report pertain to both RTOs and ISOs and non-RTOs and ISOs. However, several limitations preclude all but the most basic observations about the metrics submitted by RTOs and ISOs relative to those submitted by non-RTOs and ISOs. While the intent behind these metrics is to compare areas in which RTOs and ISOs. Generating Standard Reports and Performance Documents The reporting feature in Portfolio Manager offers a variety of reports and graphics to help you view and share performance metrics. This document describes how to download two types of reports that are useful if you're trying to capture a snapshot of your building performance:.

Each enterprise has its unique reporting needs, such as:

  • Specific percentile aggregations of metrics, or custom metrics in a report.
  • Have different reports for daily, weekly, and monthly roll-ups of data for different audiences.
  • Segmentation by custom attributes like region, or environment.
  • Group some AI resources together in a single report, even if they may be in different subscriptions or resource groups etc.
  • Separate reports containing sensitive metrics sent to selective audience.
  • Reports to stakeholders who may not have access to the portal resources.

Note

The weekly Application Insights digest email did not allow any customization, and will be discontinued in favor of the custom options listed below. The last weekly digest email will be sent on June 11, 2018. Please configure one of the following options to get similar custom reports (use the query suggested below).

To automate custom report emails

Examples Of Key Metrics

You can programmatically query Application Insights data to generate custom reports on a schedule. The following options can help you get started quickly:

  • Use the 'Application Insights scheduled digest' Azure function template in the Monitoring scenario. This function uses SendGrid to deliver the email.

Sample query for a weekly digest email

The following query shows joining across multiple datasets for a weekly digest email like report. Customize it as required and use it with any of the options listed above to automate a weekly report.

Application Insights scheduled digest report

  1. From the Azure portal, select Create a Resource > Compute > Function App.

  2. Enter appropriate info for your app and select Create. (Application Insights On is required only if you want to monitor your new Function App with Application Insights)

  3. Once your new Function App has completed deployment, select Go to resource.

  4. Select New function.

  5. Select the Application Insights scheduled digest template.

    Note

    By default, function apps are created with runtime version 2.x. You must target Azure Functions runtime version1.x to use the Application Insights scheduled digest template.

  6. Enter an appropriate recipient e-mail address for your report and select Create.

  7. Select your Function App > Platform features > Application settings.

  8. Create three new application settings with appropriate corresponding values AI_APP_ID, AI_APP_KEY, and SendGridAPI. Select Save.

    (The AI_ values can be found under API Access for the Application Insights Resource you want to report on. If you don't have an Application Insights API Key, there is the option to Create API Key.)

    • AI_APP_ID = Application ID

    • AI_APP_KEY = API Key

    • SendGridAPI =SendGrid API Key

      Note

      If you don't have a SendGrid account you can create one. SendGrid's documentation for Azure Functions is here. If just want a minimal explanation of how to setup SendGrid and generate an API key one is provided at the end of this article.

  9. Select Integrate and under Outputs click SendGrid ($return).

  10. Under the SendGridAPI Key App Setting, select your newly created App Setting for SendGridAPI.

  11. Run and test your Function App.

  12. Check your e-mail to confirm that the message was sent/received successfully.

SendGrid with Azure

These steps only apply if you don't already have a SendGrid account configured.

  1. From the Azure portal select Create a resource search for SendGrid Email Delivery > Click Create > and fill out the SendGrid specific create instructions.

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  2. Once created under SendGrid Accounts select Manage.

  3. This will launch SendGrid's site. Select Settings > API Keys.

  4. Create an API Key > choose Create & View (Please review SendGrid's documentation on restricted access to determine what level of permissions is appropriate for your API Key. Full Access is selected here for example purposes only.)

  5. Copy the entire key, this value is what you need in your Function App settings as the value for SendGridAPI

Next steps

  • Learn more about creating Analytics queries.
  • Learn more about programmatically querying Application Insights data
  • Learn more about Logic Apps.
  • Learn more about Microsoft Flow.

Predefined reports (listed below) are available to Service Administrators for most of your reporting needs and are a useful starting point for report creation. These reports are available whether you are using the sample application or create a new application. You can review the query used to create the report and see the parameters.

There are also a few additional reports provided within the sample application that are listed in the following section.

Additionally, you can create custom reports. See Generating Custom Reports

Note:

To avoid report errors, you must enter the required parameters.

Table 15-1 Reconciliation Manager - Report Required Parameters

ReportDescriptionRequired Parameters
Balance by Account Type

Displays key reconciliation metrics grouped by account type.

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each of the currency amounts.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Risk Rating––Allows users to filter by risk rating.

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Balance by Organizational Unit

Displays key reconciliation metrics grouped by organizational unit.

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each currency amount.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Risk Rating––Filter by risk rating.

Reconciliation Compliance Analysis

Displays key compliance metrics by user.

  • Period––Data is displayed only for the selected period.

  • Optional: Minimum % Late––Enable the users to provide a threshold that filters the records to be displayed. For example, if the user enters 10, only users with 10% or more of their reconciliations completed late are displayed in the report.

Invalid Profiles

Displays invalid profiles and the reasons the profile is invalid.

N/A

Late Reconciliations

Displays reconciliations that are currently late for either the preparer role or for any reviewer level role.

Period––Data is displayed only for the selected period.

Missing Reconciliations

Displays profiles that should exist in the period but do not exist (either because they were not copied to the period, or because they were copied and deleted). “Should Exist” is determined based on the frequency of the profile matching the frequency of the period.

Period––Data is displayed only for the selected period.

Open Reconciliations Aging AnalysisAnalyzes the lateness of reconciliations that are still open (status not equal to closed). Only reconciliations that are not closed are included in the report, and lateness is analyzed using the reconciliation End Date (the due date associated with the last workflow role). Any reconciliation that is open, and the End Date is before the report run date, is included.

The report is comprised of the following sections:

  • All Periods: Displays the metrics associated with all periods that have qualifying reconciliations.

  • By Period: For each period with qualifying reconciliations, displays a separate section displaying the metrics for that period.

  • Currency bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

  • Aging Profile––Enables you to determine which aging profile to use when plotting the transactions in the chart.

  • Optional: Account Type––Select which Account Types to display.

Reconciliation Performance Analysis by Organizational Unit

Displays key compliance metrics by Organizational unit. A reconciliation is counted once for each workflow role assigned to the reconciliation, and the most recent workflow action “wins”. For example, if a reconciliation is prepared twice (because it was rejected after the first certification), then the second certification is included in the metrics.

Period––Data is displayed only for the selected period.

Profile Audit Trial

Displays the changes made to profiles during a user selected date range.

  • From Date––Present a calendar picker that enables the user to select the starting date.

  • To Date––Present a calendar picker that enables the user to select the ending date.

  • Optional: Account ID––Enables the user to select changes made to an account.

  • Optional: Changed By––Enables the user to select records changed by the selected user.

  • Optional: Field Changed––Enables the user to select changes made to a field.

Reconciliation Audit Trail

Displays the changes made to reconciliations during a user selected date range.

  • From Date––Presents a calendar picker that enables the user to select the starting date.

  • To Date––Presents a calendar picker that enables the user to select the ending date.

  • Optional: Account ID––Enables the user to select changes made to a specific account.

  • Optional: Changed By––Enables the user to select records changed by the selected user.

  • Optional: Field Changed––Enables the user to select changes made to a specific field.

Reconciliation Result

Presents an analysis of the magnitude of the Source System Balance in three categories:

  • Fully Reconciled—Reconciliation status is Closed, and there are no Adjustments to Source System

  • Reconciled with Open Items—Reconciliation status is Closed, but Adjustments to Source System is not zero

  • Unreconciled—Reconciliation status is not equal to Closed

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each of the currency amounts.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Segment 1 & Segment 2––Filter by Account Segment 1 or Account Segment 2. If you need additional segments for filtering, create a custom report.

  • Optional: Risk Rating––Filter by Risk Rating.

Reconciliation Trend Analysis

Displays a line chart reflecting the value of a selected reconciliation balance attribute over a range of twelve periods.

  • Period––Determines which period’s data is used.

  • Account ID

  • Attribute––Select one attribute:

    Adjustments to Source System, Adjustments to Subsystem, Late Reconciliations, Late Preparations, Late Reviews, Source System Balance, Subsystem Balance, Unexplained Difference.

  • Currency Bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

Rejected Reconciliation

Displays the list of reconciliations that were rejected by any reviewer level role.

Period––Determines which period’s data is used.

Transaction Aging Analysis

Displays a pie chart reflecting the count and value of selected reconciliation transactions, grouped by aging bucket.

  • Period––Determines which period’s data is used.

  • Aging Profile––Enables you to determine which aging profile to use when plotting the transactions in the chart.

  • Transaction Type––Select which transaction type to report (Adjustments to Source System, Adjustments to Subsystem, Balance Explanations, or Variance Analysis).

  • Currency bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

Users with Late Reconciliations

Displays the count of reconciliations that are late for either the preparer role or for any reviewer level role, grouped by user name.

Period––Determines which period’s data is used.

To generate reports:

  1. From Home, select Reports.
  2. For Output Format, select XLSX, XLS, HTML , PDF, or CSV.

    Note:

    XLSX is not supported for graphs. HTML and XLS are not supported for graphs and charts. CSV is better suited for use in custom reports rather than predefined reports.

  3. Click Generate.
  4. For each parameter, select the value.
  5. Click Generate.
  6. Select Open or Save File to save the ZIP file.

Additional Predefined Reports Provided in Sample Application

In the Sample Application, there are three categories (or report groups) containing predefined reports:

  • Compliance Reporting
  • Reconciliation Manager (these are the same predefined reports as outlined above)
  • Variance Analysis

Table 15-2 Compliance Reporting Report Group - Required Parameters

ReportRequired Parameters
Large Unexplained Difference

Period––Determines which period’s data is used.

Aging Violations

Period––Determines which period’s data is used.

IC Unbalanced

Period––Determines which period’s data is used.

Warnings

Period––Determines which period’s data is used.

Generating Reports And Key Metrics Worksheet

Table 15-3 Variance Analysis Report Group - Required Parameters

Generating Reports And Key Metrics Worksheet

ReportRequired Parameters
Variance Analysis Detailed

Period––Determines which period’s data is used.

Variance Analysis Summary

Period––Determines which period’s data is used.

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